This page explains the spaces privileges and workflow privileges in Nulab Flowbase, and what each user can do. To learn more about Nulab Flowbase or how to start using it, please see Backlog Nulab Flowbase Integration.
User privileges to use Nulab Flowbase
Member with Admin privilege and Member privilege can use Nulab Flowbase.
- Guest can view created workflows.
- Guest can also start workflows depending on the workflow settings.
Here is what each privilege can do:
| Privilege | What they can do |
|---|---|
| Admin | Create/delete workflows, manage user privileges, edit/view workflow information (names, details, etc.). |
| Member | Create workflows, view workflow information (names, details, etc.). |
Privileges for each workflow
In Nulab Flowbase, you can set special privileges for each workflow. The person who creates a workflow automatically gets the "Owner" privilege. You can change these settings by clicking "Share" on the right side of the workflow details screen.
Please search for the member or team you want to share with, and give them a privilege.
Here are the privileges you can set for each workflow:
| Privilege | What they can do |
|---|---|
| Owner | Publish/delete workflows, add collaborators, change privileges. |
| Designer | Edit workflows, change collaborator privileges (Except changing to Owner). |
| Executor | Run workflows, set or change schedules. |
Good to know
An Admin can do all operations, no matter what workflow privilege they have.
What users can do with combined privileges
Here is a complete table of what Admins, Members, and Guests can do based on their workflow privileges:
| Action | Admin | Member (Owner) | Member (Designer) | Member (Executor) | Member (No Privilege) | Guest (Owner) | Guest (Designer) | Guest (Executor) | Guest (No Privilege) |
|---|---|---|---|---|---|---|---|---|---|
| Search workflows | ◯ | ◯ | ◯ | ◯ | ◯ | — | △ *1 | △ *1 | × |
| Create workflows | ◯ | ◯ | — | — | — | — | — | — | — |
| Edit workflows | ◯ | ◯ | ◯ | × | × | — | ◯ | × | × |
| Start workflows | ◯ | ◯ | ◯ | ◯ | × | — | ◯ | ◯ | × |
| Publish / Delete workflows | ◯ | ◯ | × | × | × | — | × | × | × |
| View workflow details screen | ◯ | ◯ | ◯ | ◯ | × | — | ◯ | ◯ | × |
| View workflow name & members who started it | ◯ | ◯ | ◯ | ◯ | ◯ | — | ◯ | ◯ | △ *2 |
| Set workflow schedule | ◯ | ◯ | ◯ | ◯ | × | — | ◯ | ◯ | × |
| View workflow history | ◯ | ◯ | ◯ | ◯ | × | — | ◯ | ◯ | × |
| Manage collaborators | ◯ | ◯ | ◯ *3 | × | × | — | ◯ *3 | × | × |
| Run tasks | ◯ | ◯ | ◯ | ◯ | ◯ | — | ◯ | ◯ | ◯ |
| Skip other members' tasks | ◯ | ◯ | △ *4 | △ *4 | × | — | × | × | × |
*1: Guests can search only for workflows where they have "Can Edit" or "Can View" privilege.
*2: If a Guest is assigned to a task in the workflow, they can view it in the "My Tasks" section.
*3: Members and Guests with "Can Edit" privilege can change collaborator privileges to any level except "Owner".
*4: Members can skip other members' tasks only when they start the workflow themselves.